What this is
This guide provides a comprehensive technical reference for all configuration options available under the System Settings menu in Next Plus.
These settings control:
System appearance
Language behavior
Work order validation
Time logging and sessions
Email notifications
Security and system behavior
Location in the system:
Settings → System
General Settings
Location:
Settings → System → General Settings
What this is
General Settings allow administrators to configure basic visual and environment-level properties of the Next Plus system.
Available Settings
Element | Description | Example / Usage |
Deployment Name | System identifier for the environment | Internal use |
Logo | Logo image displayed in system | Can be added left or right side replacing Next Plus branding |
Background Image | Custom background for login screen | Displayed during system login |
Custom CSS | System-wide CSS settings | Font size changes, table behavior modifications |
⚠️ Important Notes
CSS settings affect the entire environment
Visual changes are saved at system level
Languages & Translations
Location:
Settings → System → Languages & Translations
What this is
Configure the display language of the system interface and the languages used for translating content.
Section 1: Display Languages
Configuration Procedure
Select languages for system interface display
Set the default language
Languages are saved and affect the flag displayed in the top bar
Section 2: Content Translations
Configuration Procedure
Select languages to which content can be translated
Set default content language
Enable Fallback Translations (optional)
Language Settings
Feature | Description | Recommendation |
Default Language | Primary system language | Critical: Set at system initialization and do not change |
Fallback Translations | Display default language text when translation missing | Recommended to prevent blank fields |
Example Scenario
System configured with:
Hebrew
English
Russian
Translations for English and Russian have not yet been completed.
With Fallback Translations enabled, users will see Hebrew text instead of blank fields.
⚠️ Important Notes
Next Plus does not automatically translate content
AI tools can assist with translation
Changing default language after system use may cause issues
Work Order Settings
Location:
Settings → System → Work Orders
What this is
These settings manage work order behavior, especially in systems connected to an external ERP.
System Challenge
Revision mismatch:
System | Revision |
ERP | Revision 3 |
Next Plus | Work process revision 2 |
Configuration Options
Option | Description | Impact |
Require inspector Approval... | Manager approval required to report higher revision of PN in WO versus PN in workflow | Allows work with approval |
Enforce Revision Validation between work order and workflow | Strict revision matching | Blocks reporting on mismatch |
Use default workflow... | Set default workflow process | Used when no specific process exists for a PN |
Enforce revision validation on sub item attach | strict revision matching of subitems | blocks attachment on mismatch |
Procedure – Setting Default Work Process
Enable "use default workflow...."
Select a workflow as default
When a work order arrives from ERP without a defined process, the system uses the default process
Example Scenario
A company with generic processes can define "General Production" as the default work process.
Any new work order without a specific process will be reported against the generic process.
💡 Important Notes
Especially useful for generic processes
Recommended for systems connected to ERP
Time Logging Settings
Location:
Settings → System → Time Logging
What this is
Manage employee time reporting, including non-productive activities.
Section 1: Time Record Types
Procedure
Define time record types for reporting
Set a default record
Add additional records (for example: training, meetings)
Key Feature: Timer
The system allows employees to report time not related to production tasks.
Example Scenario
An employee is assembling a coffee machine during an active work order.
The team is taken for department training on coffee tasting.
The employee can record this time separately using a different time record type.
Section 2: Approval and Control Settings
Setting | Description | Usage |
Manager approval for time changes | Time change requires manager approval | Control over reporting |
Exception users | Users who see all employee time logs | Cross-organizational oversight |
Disable Time Records for Edit | Prevent editing records after reporting | Maintain data integrity |
Closing time for open time logs records | Automatic logout time | Default: 6:00 PM |
Time Log Duration Limit | Minimum time for reporting | Limit short reports |
Display Time Log Records | Popup time log confirmation | After end of workday |
Procedure – Enabling Daily Confirmation
Enable Display Time Log Records
At the end of the workday or the next morning
Employee receives a confirmation window with a time summary
Employee confirms or updates the records
⚠️ Important Notes
Automatic logout at 6:00 PM (configurable) even if the employee forgot to log out
Default time record is used for reporting within work orders
Session Settings
Location:
Settings → System → Sessions
What this is
Manage work session behavior and employee activity timing.
Configuration Parameters
Parameter | Description | Recommended Value | Impact |
Show Timer In Session | Displays a timer during step execution so operators can track how long the current step takes. | Enabled | Improves operator awareness of step duration and helps identify bottlenecks. |
Show Tool Attachment Checklist | Displays a checklist to verify required tools are attached before or during the step. | Enabled | Ensures operators confirm tool usage and helps enforce process compliance. |
Working Without Kit Require Approve | Requires manager approval when an operator attempts to work without the required kit. | Disabled (process dependent) | Adds control over material usage and prevents production without required kits. |
Show Finish Session Popup | Displays a confirmation popup when a session is completed. | Enabled | Provides clear feedback that the session has ended successfully. |
Show Release Version Log | Displays system release notes or changelog to users during login. | Disabled | Keeps users informed about updates, but may create noise in production environments. |
Allow Multi Users in Session | Allows multiple operators to work in the same session simultaneously. | Process dependent | Enables collaborative work but only one user per step. |
Allow Changing Fields on Signed Steps | Allows editing field values after a step has been signed or completed. | Disabled | Provides flexibility but can affect data integrity if used incorrectly. |
Legacy Description Box | Enables the legacy description field behavior in steps. | Disabled (unless required) | Maintains compatibility with older workflows that rely on the legacy field. |
Auto Assign Users to Work Order When Signing a Step | Automatically assigns the operator to the work order when they sign a step. | Enabled | Improves traceability of who worked on the order without manual assignment. |
Enforce Serial Number Prefix/Suffix Validation | Validates serial numbers according to configured prefix or suffix rules. | Enabled | Ensures serial numbers follow company formatting standards and prevents incorrect entries. |
Stop Show Release Version Log After X Time | Defines how long the release version log appears to users (0 = infinite). | 1–3 displays | Prevents repeatedly showing release notes to users after they have already seen them. |
Procedure – Logout Timing
Employee becomes inactive (no mouse or keyboard activity)
After 800 seconds a warning window appears
If the employee does not respond
After 900 seconds the system logs the user out automatically
⚠️ Important Notes
Changelog display can be disabled
Editing fields after signing should be used carefully to maintain data integrity
Tools Settings
Location:
Settings → System → Tools
What this is
Manage tools and equipment by work groups.
Configuration
Feature | Description | Example |
Separate tool serials with groups | Separate tools by groups | Clean Room, Packaging |
Example Scenario
A company has two oscilloscopes assigned to different departments.
Each group sees and uses only the tools assigned to them.
Home Page Settings
Location:
Settings → System → Home Page
What this is
Customize the home page display for users.
Configuration Options
Setting | Description | Recommendation |
Display Analytics | Show 3 statistic widgets | Useful in gamification environments |
Work orders type | Determines what appears in the work orders panel either All open workorders or specific that were assigned to me. | Configure according to operational needs |
Configuration Procedure
Choose whether to display analytics (Next count, forms)
Set the work orders widget display
Options include:
My Work Orders – only orders linked to the user (default)
Open Work Orders – all open orders
💡 Important Notes
Most environments disable analytics
Recommended to use Production Work Orders for broader visibility
Standard Worker Times
Location:
Settings → System → Standard Worker Times
What this is
Define organizational work days and working hours.
Configuration Parameters
Parameter | Description | Example |
Working Days | Which days of the week are work days | Sun–Thu |
Work End Time | End of workday | 6:00 PM |
Week start day | Either Sunday or Monday |
|
Time Zone | Time zone setting | Asia/Jerusalem |
Date Format | Date display format | DD/MM/YYYY |
Time Format | Time display format | HH:MM |
Usage
These settings are used by the system for:
Time calculations
Reporting
Work hour tracking
Digest Email Settings
Location:
Settings → System → Digest Email
What this is
Send periodic updates to users about open forms.
Configuration Procedure
Enable the feature (On / Off)
Set frequency (Daily / Weekly / Monthly)
Select the day of the week for sending
Set sending time
Add catch-all users (optional)
Features
Feature | Description |
Custom Payload | Email customized individually for each user |
Content | Open forms that the user opened or were assigned to them |
Catch-all Users | Users who receive all open forms system-wide |
Example Scenario
Configuration:
Weekly sending
Sunday
8:00 AM
Each user receives an email containing only their relevant open forms.
SMTP Settings
Location:
Settings → System → SMTP Settings
What this is
Configure the email provider and test sending.
Features
Send test email
Track email logs (via a separate interface)
Communication through the software provider
Extra Settings
Location:
Settings → System → Extra Settings
What this is
Additional features not assigned to other categories.
Features
Parameter | Description | Recommended Value | Impact |
Auto Play Videos | Automatically starts videos embedded in workflow steps without requiring the operator to press play. | OFF | Prevents distractions and unnecessary bandwidth usage during production steps. |
Enable AI LLM Service | Enables the AI service used for advanced assistance, automation, or AI-powered features in the system. | ON only if AI features are required | Allows AI capabilities such as assistance or analysis but may introduce additional processing or compliance considerations. |
Enable Storyline Usage | Allows embedding Articulate Storyline content (HTML-based training modules) inside workflows. | OFF unless training modules are required | Adds interactive training capabilities but introduces security risks due to external HTML content. |
Allow Login With Card | Enables user login using RFID, smart cards, or badge scanning instead of manual username/password login. | ON in shop-floor environments | Speeds up operator authentication and improves usability on shared workstations. |
Allow Free Text in Supplier's Work Order | Allows users to manually enter free-text values in supplier work order fields instead of selecting predefined values. | OFF in regulated environments | Provides flexibility but may reduce data standardization and reporting consistency. |
Auto Link Work Order to Groups | Automatically associates newly created work orders with relevant user groups based on configuration. | ON | Simplifies work order assignment and ensures correct team visibility. |
Users Without Group See All Content | Allows users not assigned to any group to view all workflows and content. | OFF | Prevents unintended access to workflows and sensitive operational content. |
Allow Search In Files | Enables search functionality inside uploaded documents and files stored in the system. | ON | Improves usability and helps users quickly locate relevant documentation. |
Enable User's Session Recording (Clarity) | Records user interaction sessions for behavior analysis and troubleshooting. | OFF unless debugging UX issues | Useful for analyzing user experience but may introduce privacy concerns. |
Enable Google Analytics Tracking | Enables tracking of system usage through Google Analytics. | OFF in regulated environments | Provides analytics insights but may conflict with strict privacy policies. |
Global Search Click Opens OCR | Automatically opens OCR view when clicking results from global search. | OFF | Useful only in document-heavy environments with scanned content. |
OCR Automatic Search | Automatically performs OCR search on scanned or image-based documents. | ON if OCR scanning is used | Improves discoverability of scanned documentation. |
Enable Support Widget | Displays the built-in support/help widget inside the platform UI. | ON | Provides quick access to help resources and support channels. |
Disable Edit of Used Fields | Prevents editing fields that are already used in workflows or historical records. | ON | Protects workflow integrity and historical traceability. |
Allow Flexible Lot Quantity Reporting | Allows reporting quantities that differ from predefined lot quantities. | OFF for controlled production | Adds flexibility but may introduce inconsistencies in production reporting. |
Show Modified and Created Timestamps for Subform | Displays creation and modification timestamps for entries inside subforms. | ON | Improves traceability and auditability of data changes. |
Inactivity Idle Time Interval | Defines the inactivity period before a user session is considered idle (-1 disables timeout). | 30–60 minutes recommended | Helps improve security and provides accurate session time tracking. |
Critical Features
Disable Edit of Used Field
Description
Prevent editing fields that are already in use in workflows.
Procedure
When a field is used in an existing work process
The field becomes non-editable
A new field must be created based on the existing field
Reason
Prevent damage to historical data and existing processes.
Example Scenario
A "Voltage" field is used in 50 work orders.
If an editor modifies the field:
Existing workflows could break.
With this feature enabled, the field cannot be edited, preventing damage.
Summary and Recommendations
Key Configuration Considerations
Languages – Set the default language at the beginning of the project and do not change it
Revisions – In ERP-connected systems, set the revision policy according to company processes
Times – Adjust timeout values to balance security and usability
Field Protection – Enable Disable Edit of Used Field to prevent data damage
Time Reporting – Determine whether manager approval or free reporting is required
Recommended Consultation
For configuration questions or assistance, contact support via Intercom or email.